Functions and Responsibilities of Administration Department

The following are the functions and responsibilities of Administration department

Procurement of office supplies:-
  1. Arranging procurement of office supplies like Stationery, consumables for different machines like Xerox etc.
  2. Arranging purchase of office furniture, assets etc.
  3. Arranging interior works like Cubicles, new work stations etc.
  4. Arranging of Printing Stationery, Journals, Annual Reports, Statistical journals and other materials and distribution thereof
Procurement of Services:-
  1. Procurement of Services for maintenance of equipments like Water Purifier, Xerox Machines, Fax Machines, ACs, Electrical Fittings, telephones etc
  2. Arranging for AMCs for the services to be procured.
  3. Arranging for Coffee vendors

RTI Matters to function as CPIO for Admn., IT, HR, Vigilance, Accounts, internal Audit, Legal Affairs and other wings as allotted.

Formulation and implementation of Citizens’ Charter as per the Authority’s provisions.

All legal issues pertaining to Administration.

Maintenance and administration of duplicate keys and pass-words (under sealed cover)

TAC residuary matters(Assets):-
  1. Issues relating to transfer of flats owned by TAC to the buying companies
  2. Auctioning of furniture, fixtures and other assets in those flats.
  3. Interacting with the respective entities for carrying out the above activities
  4. PF Trust and employee issues
  5. Closing of Bank Accounts

Processing of related bills and expenses.

Any other work in Administration Department as and when allotted by the supervisory officer/HOD

New Building
  1. All documentary matters such as file maintenance, record of meetings, initiating actions on concerned activities
  2. Assisting the Building Committee and other meetings in connection with progress of buildings.
  1. Ensure good office Maintainance, Cleanliness and office upkeeping including maintenance of Electrical equipments fire extinguishers and allied works.
  2. Procurement, deployment and supervision of office boys under contract.
  3. Processing of bills, expenses related to House-keeping.
Delhi Office
  1. Coordinating with Delhi Office for Maintenance and Housekeeping activities.
  2. Processing of bills pertaining to services availed by Delhi Office.
Guest House
  1. To provide the above services at the guesthouses at any other city where the Authority may establish guesthouse.
  2. Processing of bills etc. Pertaining to those services.
  3. Any other work in Administration Department as and when allotted by the supervisory officer/HOD
  1. Arranging travel tickets in respect of official trips undertaken by the officers and employees of the Authority
  2. Arranging travel tickets for Authority’s guests who visit places on Authority’s work.
  3. Arranging for transportation, accommodation for the guests of the Authority
  4. Collection and distribution of Travel tickets, bills to the concerned touring officials.
  5. Processing of bills and expenses including petty cash relating to guest travels.
  1. Receiving and seeing off the guests (govt high dignitaries) of the Authority
  2. Arranging for meetings, conferences, seminars, workshops etc
  3. Arranging accommodations, conveyance and other facilities during stay of the guests of the Authority
  4. Processing of bills relating to the protocol matters.
  1. Logistics for holding meetings, seminars, workshops, conferences in and outside office.
  2. Coordination with local bodies like Banks and other PSUs during Parliament committee visits
  3. Any other work in Administration Department as and when allotted by the supervisory officer/HOD
All Dak Matters:
  1. Collection of inward letters (except those of Chairman, Members and EDs) making entries in RNI numbering and arranging for distribution of letters to the respective departments and officials.
  2. Making entries for outward letters and arranging despatches through posts, Courier services.
  3. Making entries of the returned daks and arranging distribution of the said daks to the concerned depts. and officials.
  4. Maintaining petty cash for postal despatches and Collecting the Bills from couriers, Cross checking the details and submitting for payments.

Maintaining of Central register for numbering of office orders, circulars etc.

Tracking of dak/files of all departments

Any other work in Administration Department as and when allotted by the supervisory officer/HOD